Kids Exchange

Next Kids Exchange Sale: January 19 - 26, 2009

Seller Information

SELLING INSTRUCTIONS / MANUAL CLICK HERE FOR A PRINTER FRIENDLY VERSION!

Events Details / Dates / Location
Seller Information
Tagging Your Items
Volunteer Information
Event Dates & Times
Contact Us

(Past Sellers who DID NOT sell in the past 2 Kids Exchange sales: please read the "Tagging" instructions carefully. New MANDATORY changes were implemented in 2008 and for all future sales.)

EVENT DETAILS

The Original

KIDS EXCHANGE SALE

NC's #1 Kids Event!
Sell More! ~ Find More!

5 Days to Buy & Sell ANYTHING for Kids!

(FREE ADMISSION)
Open to the Public

January 19 - 26, 2009
(Hours @ the bottom of document)

LOCATION
NC State Fairgrounds ~ Jim Graham Building
Click here for Directions

Cash, Checks & CREDIT CARDS (4% Phone Line Fee for Credit Cards) accepted during the sale.
Each Seller will receive 2 passes to the Sellers Sale when dropping off their items during ‘Receiving’.

II. SELLING INFORMATION:

Anyone can sell items with the Kids Exchange
SELL & SHOP EARLY! (10 items minimum)
SALES PROFITS & FEES
Earn 2/3rds of YOUR asking price
$9 Seller Fee (deducted from profits – not required @ check-in)
Pick up for unsold items: Monday, 7/28 10am - 1pm ~ Items not picked up during those times will be donated to Crossroads Fellowship’s Missions Dept.
During ‘Receiving Hours’, you will bring your items to the NC State Fairgrounds / Jim Graham Bldg. (next to Dorton Arena).
Sellers are responsible for putting their own items out around the bldg
A detailed map will guide you for correct placement

To Sell:
1.) New Sellers, Register Online by January 12th:
www.KidsExchange.net
Choose ‘Sell’
Choose ‘ New Seller Registration’
Returning Sellers DO NOT need to re-register
2.) Email your friends an ‘e-brochure’ off our homepage & receive a FREE
car wash and a chance for a Kids Exchange $100 shopping spree.
3.) Tag & price your items (detailed instructions below)
5.) Bring your items to the Kids Exchange during Receiving Hours (below)
6.) Pick up unsold items on Monday 7/28, 10am – 1pm
7.) Your check will be mailed within 2 weeks of the event
8.) Enjoy your Clean Closets & Full Pockets”

Limitations: (Strictly Enforced)
Shoes ($3+) ~ Limit 5 pairs per seller
Stuffed Animals ($5+) ~ Limit 3 per seller - Please obey this rule. STUFFED ANIMALS MUST BE PRICED AT $5 & UP! ~ Thank You
No Maternity Clothes
No Adult Funiture

Receiving Hours:
Monday 1/19, 5pm - 7pm
Tuesday 1/20, 10am - 8pm
Wednesday 1/21, 9am - 11am

Doors will close PROMPTLY at the end of receiving - please allow time to put items out.

III. TAGGING YOUR ITEMS

Kids Exchange Tags MUST BE USED. We do not accept Tags from other Local Sales. If a tag is used from another Sale, the tag will not be paid and the item will be forfeited. Thank you for helping us to keep the Kids Exchange accounting very accurate.

You will need:

* Colored Card Stock Paper

* White Card Stock Paper
* scissors

* red & black ink pen
* hole punch

* zip ties (also called ‘cable ties’)
* qt & gal plastic bags card stock
* packing tape

* metal hangers (available for free at most local dry cleaners)

* If you plan to print "sorting stickers" to place over a sorting number from a previous sale's: Avery Return Address Labels (or comparable) ~ Available @ WalMart or any office Store. You may also use Staples Return Address Lables for printing 'sorting stickers': SIWJ090 (These are standard size return address labels.)

Metal hangers are necessary because thin plastic hanger break easily and your items will end up on the floor as shoppers quickly look through the clothes. We do not have extra hangers on hand to re-hang the items.
If the clothes item is very small, safety pin the item to the outside of the adult metal hanger or bend the ends of the hanger to make the item fit.

What to Sell: Top quality, gently worn Spring & Summer children’s, shoes, toys, baby equipment., furniture, bikes, sporting goods, books, games, videos, car seats, strollers, swigs, pack & plays, highchairs......ANYTHING FOR KIDS !

* The January Sale is for SPRING & SUMMER clothing only. The July Sale is for FALL & WINTER Clothing only. Because of limited rack space, please follow this rule. “Cross Over” clothing is fine: T-shirt (long & short), jeans, jean shorts, etc. Out of season items will be removed from the racks and not sold. Again - crossover clothing is fine.

I. Print your tags:

DO NOT BOLD your barcodes. The Kids Exchange scanners do not easily read barcodes printed in BOLD. Thank You.

1.) go to www.KidsExchange.net

2.) Click on ”Sell“

3.) Click on ”print tags“

4.) Click on your Name

(You will be assigned a new 'Sorting #' for the upcoming sale. Please confirm that the appropriate sale date is located under your sorting number.)

5.) Print tags on both White AND Colored Card Stock - (any TRUE color) ~ Mandatory & very important!

* Kids Exchange tags must be used. Tags must have barcodes; written numbers are not accepted.

(If you are selling previously tagged items from a past sale, you will need to click on "Print Sorting Stickers". Print these stickers using standard return address labels and place them over the out dated sorting number. Sorting numbers are 'sale specific'. You must confirm that the appropriate sale date is located under your sorting number on your tags.

Your sorting number should NEVER be "0". If it is, please contact: Julie@KidsExchange.net before tagging your items.

Mandatory:

Must use CARDSTOCK paper (Copy paper is too thin and is not allowed.)

* Print tags on BOTH white card stock and colored card stock (any true color). Beige, off white, grey, tan, etc will be viewed as white (going to charity if unsold). Please use a colorful pastel or neon if you wish your item returned if unsold.

* Tag your item with COLORED card stock if you wish to have the item returned to you if it does not sell. ITEMS TAGGED WITH A COLORED CARD STOCK CAN NOT BE LEFT FOR CHARITY AND MUST BE PICKED UP BY THE CONSIGNOR. It is not OK to tag all items with colored card stock and then leave a portion for charity. If this is done, volutneers will have sorted part of your items unnecessarily. This system is VERY importing when sorting you items after the sale. Please have both colored tags and white tags handy and make the choice per item as to which tag to use.

* Tag your item with WHITE card stock if you wish to give the item to charity if it does not sell. ITEMS TAGGED WITH WHITE CARD STOCK WILL NOT BE SORTED BACK INTO YOUR SELLER NUMBER AND WILL NOT BE AVAILABLE FOR PICK UP.

* Please DO NOT tag ALL items with Colored Card Stock. The color coded system is in place so that volunteers do not sort items going to charity unnecessarily. Please take the time to tag your items appropriately so that our sorting system is accurate and managable. Thank you.

PLEASE NOTE:

* All colors in the ‘white family’ will go to charity. This includes white, off-white, beige, ivory, etc. We would rather you not use any of these ‘off white’. Please use a true white for items going to charity if unsold.

* Use a TRUE color, such as pastel or neon (not a neutral color) if you would like to have your unsold item back.

* Please DO NOT use a dark color card stock where the writing (price, size, etc) and barcode would be hard to read. Your writing and barcode need to be very clear.

* Please DO NOT use grey card stock. Under florescent lights, grey appears to be white.

* Please DO NOT use red card stock. Our scanners can not read off of red card stock and you would be unable to ‘mark your price in red’ if you wish not to sell your item for ½ price on Sunday.

Card stock is available @ Wal-Mart, Target or office stores
Normal copy paper is to thin and will not be accepted
Cardstock works in your home printer
Option: copy to cardstock @ office store

II. Tag your items:

1.) Price:

center of tag
$1.00 increments ONLY (cents will round down)
Write in RED if item is NOT to go ½ price on Sunday

2.) Size:

Top right corner of tag
Use numerical sizing (2T, 3T, etc) not S,M,L

3.) Description:

Bottom center of tag
Important incase tag falls off.

4.) Hole Punch

Top left corner of tag
Not too close to the corner

5.) Zip Tie: (mandatory)

Attach tag to button hole, belt loop or collar tag of item
Tag MUST be visible from the front torso of the item
Us safety pens ONLY if there is no place to zip tie
Zip ties Available in Wal-Mart or Home Depot’s electrical department
Test zip tie for security – must go in the right way

6.) Sorting Numbers

Make sure that the 'Sort #' on the bottom of your tag is for the right sale. The date of the sale is printed below each Sort #. It is the Seller's responsibility to make sure this number is correct. If an incorrect (or no) sort # is used. Unsold items will not be available for pick up and will be given to charity.

MANDATORY & VERY IMPORTANT: If you plan to use items tagged from a previous sale, you MUST print 'Sorting Stickers' off the Kids Exchange site and place them over the old sort # (or blank right corner). Click Here for SORTING STICKERS DETAILS

(If you are using tags from a different sale, you MUST click on & review the SORTING STICKERS DETAILS above. - Thank You!)

Tag Example:

_________________________________________________

O (hole punch) barcode 4T

$6.00

Sorting #

Levis Jeans 125

_________________________________January '08_______

Question? What if I have items tagged from a previous sale (or with NO Sort #) and I would like to sell them at the upccoming sale....do I need to retag?

Click Here for ANSWER

7.) Hangers:

Adult metal hangers
Available (free) @ most dry cleaners
Safety pen small clothes on outside
Face hanger to the left

Quality & Condition:

Clean, wrinkle free & in good condition
No holes, stains or missing buttons, etc
Unacceptable items will be pulled from the racks and donated. Thank you for keeping Kids Exchange ”top notch“!

Securing tags to toys & equipment:

Use zip ties whenever possible
If needed, use clear packing tape

Shoes & Loose Toys:

Place in zip lock bag with tag inside

Shoes:

Limit 5 pairs per seller
Must be $3 and up

Stuffed Animals:

* PLEASE do not bring stuffed animals that are not originally priced at $20+. We do not have the room to sell inexpensive stuffed animails. Thank you for helping us to best use our Kids Exchange space.

PLEASE FOLLOW THESE RULES:

Limit 3 per seller
Must be $5 and up

Seller Registration Forms
Please print your Seller Registration Forms prior to dropping off your items. You will turn these forms in before putting items out on the Sales Floor. Printing and bringing these forms with you will save you time at the Registration Table. These forms will be available @ the event, but you will speed up time by bringing in your forms. Printing on plain white copy paper is fine.

All Sellers must fill out 2 forms.

All Sellers must return the Tagging Procedure Agreement Form

In addition, All Sellers will need to print either 1 of the 2 following forms:

Form with no changes in Seller Info (for new Sellers, or Sellers returning with no changes in name, phone # email or address)

Form with CHANGES in Seller Info (change in name, email, phone number or address since the last event you participated in)

WORK EXCHANGE INFORMATION (Formally called Volunteering)

Work Exchange & SHOP FIRST!
Traditional Work Exchange:
(1) 5 hr shift
Shop @ 5pm on Wednesday
* Choose any available shift by choosing “Work Exchange ” off our homepage.

Super Work Exchange:
(1) 5 hr shift + Sorting Unsold Items (Sunday after the Sale: 5:30 – 10:30)
Shop @ 3pm on Wednesday
* Choose any available shift by choosing “Work Exchange ” off our homepage ~ When you choose ‘Super Work Exchange’, you are automatically register for the Sunday Sorting Shift.

ALL WORK EXCHANGERS SHOP THE ½ PRICE SALE EARLY: 9am, Sunday 1/25 ~ Enter the side door of the building by the checkout! (Dorton Arena side of our Bldg.)
~ MUST have your Work Exchange pass used for Wednesday’s sale.

To Work Exchange: Sign up online! ~ Choose “Work Exchange” off our homepage.

Work Exchange?’s: Please check Work Exchange FAQ page before emailing: Doris@KidsExchange.net
No email ?: 554-0007

V. EVENT DATES & TIMES

Receiving Hours:
Monday 1/19, 5pm - 7pm
Tuesday 1/20, 10am - 8pm
Wednesday 1/21, 9am - 11am

Doors will close PROMPTLY at the end of receiving - please allow time to put items out.

Sale Hours:
Work Exchange Sale: Work Exchanger and spouse only - Strickly enforced. Thank you.

Wednesday 1/21:
Super Work Exchange Sale: 3pm - 8pm
Traditional Exchagne Sale: 5pm-8pm

Sellers Only Sale:

Thursday 1/22: 9am - 8pm
Each Seller will receive 2 passes to the Seller Sale @ receiving / drop off - one pass for the Seller and one pass for a guest

Public Sales:
Friday 1/23: 9am - 6pm
Saturday 1/24: 9am - 5pm
Sunday 1/25: 10am - 5pm (HALF PRICE DAY!!!)

UNSOLD ITEMS PICKUP:
Monday 1/26, 10am - 1pm
All unsold items not picked up by 1pm will be donated to
Crossroads Fellowship’s Missions Department

PARENTS FAIR / Business Exhibitors Booths
* 21 Business Booths
* Show specials on Goods & Services
* $50 Give-Away @ Booths
* Booths still available for the Next Event. Choose ‘Business Exhibitor’s Kit’ off our homepage for more information.
To confirm a booth: Amy@KidsExchange.net

We accept cash and checks and CREDIT CARDS!
* NC Sales tax will be charged.
* 4% 'phone line fee' for credit cards

CONTACT INFORMATION

Selling Questions: See Selling FAQ Page ~ If no answer: Julie@KidsExchange.net

Work Exchange & General Questions: Doris@KidsExchange.net
No email?: 554-0007 (Because of the high volume of communication, please call only if you do not have access to email. Thanks!)

Business Exhibitor’s Booth / Parent Fair: Amy@KidsExchange.net

NEW!!! SELLER'S FAST PASS:

* Would you like a avoid the long checkout lines during the Sellers Sale??? 100 Sellers will be hired to help the Kids Exchange Work Exchangers 'sort' unsold items back into Seller #'s on Sunday (last day of the Sale) from 5:00 - 11pm (or until finished). Here are the benefits:

* Make Money! - You will be compensated!

* Receive a "FAST PASS" to go to the front of the line while shopping on Thursday during the Sellers Sale. (Good for working Seller only - no guests) ~ This is HUGE! Checkout lines can get very long during this day. The 'Fast Pass' line will only be open during the Thursday Sellers Sale.

* Take home your unsold items on Sunday night after you sort ~ no need to return Monday during Seller pickup of unsold items.

* Available ONLY to the first 100 Sellers to sign up. Please do not sign up until you are 100% certain that you can fulfill this commitment. Sellers canceling without a two week notice (except for true emergencies) will be subject to a $25 penalty. It is VERY important that we have a TEAM that we can count on to get this very important job done well. Thank you.

* To secure your spot (only when you are 100% committed), please email: Tara@KidsExchange.net . Sign up for Sorting Sellers will begin 6 weeks prior to the next event.

A note to our Work Exchangers (formally called Volunteers): Please note that the Work Exchange program has a preferred advantage over being a 'Sorting Seller'.

Work Exchange Benefits:

* Small lines on during the Work Exchange Sale

* First picks of merchandise * Opportunity to buy the same items for the cheapest price

* Pass to get into the ½ price day sale (1) hour early on Sunday

* Our eternal gratitude : Our goal is NOT for Work Exchangers to become 'Sorting Sellers" instead of exchanging their time in order to shop first. We need ALL of our Work Exchangers . We have developed the "Sorting Sellers" program in order to give Super Work Exchangers additional help sorting unsold items on Sunday night.

Our Purpose: To provide quality, affordable children’s items to our community while honoring Jesus Christ in everything we do. ~ Julie, Amy & Doris

"Children are a gift of the Lord." ~ Psalms 127:3

* Gift Certificates Available.