SELLING INSTRUCTIONS / MANUAL        

Please Note for Clarification:

* You will 'Register' only once in your lifetime, retaining your Seller # located above your barcode on tags.

*You will print tags each sale, getting a 'sale specific' sorting number located on the bottom right of your tags.

*You will 'Check IN Online' each sale.  Online check-in opens 2 weeks before each event. 

The Selling Manual contains multiple pages of information.   We highly recommend clicking below for the 'Printer Friendly Version' and printing this selling manual so that you can have a paper copy close by as a reference while you tag your items. 

CLICK HERE FOR A PRINTER FRIENDLY VERSION OF THIS SELLING MANUAL!

Events Details / Dates / Location
Seller Information
Tagging Your Items
Work Exchange Information (Shop First!)
Event Dates & Times
Contact Us

SELLERS:   WE NOW HAVE A MANDATORY ONLINE CHECK-IN THAT TAKES THE PLACE OF THE PAPER FORMS FILLED OUT IN THE PAST.    THE ONLINE CHECK WILL BE OPEN 2 WEEKS BEFORE EACH SHOW AND WILL REMAIN OPEN UNTIL DROP OFF / RECEIVING IS COMPLETE.    PLEASE GO TO THE MAIN SELL PAGE STARTING  2 WEEKS BEFORE EACH SALE AND ELECTRONICALLY 'CHECK-IN'.   THIS IS SIMILAR TO ONLINE CHECK IN IF YOU ARE BOARDING AN AIRPLANE.   YOU WILL PRINT A CONFIRMATION NOTE AND BRING IT WITH YOU TO DROP OFF / RECEIVING TO EXCHANGE FOR YOUR SELLER'S PACKET.

EVENT DETAILS

The Original

KIDS EXCHANGE SALE

NC's #1 Kids Event!
Sell More! ~ Find More!

5 Days to Buy & Sell ANYTHING for Kids!

(FREE ADMISSION)
Open to the Public

July 12 - 19, 2010
(Hours @ the bottom of document)

LOCATION
NC State Fairgrounds ~ Jim Graham Building & Dorton Arena
Click here for Directions

 
Each Seller will receive 2 passes to the Sellers Sale when dropping off their items during ‘Receiving’.

II. SELLING INFORMATION:

Anyone can sell items with the Kids Exchange
SELL & SHOP EARLY! (10 items minimum)
SALES PROFITS & FEES
Earn 2/3rds of YOUR asking price
$15 Seller Fee (deducted from profits – not required @ check-in)
Pick up for unsold items: Monday, 7/19 10am - 1pm ~ Items not picked up during those times will be donated to Crossroads Fellowship’s Missions Dept.  You must show your drivers license to remove your unsold items from the building.   If someone else is picking unsold items up for you, they must have a note with your name, seller number, sort number and signature.   Please allow approx. 15 - 30 minutes to pick up your unsold items.  

During ‘Receiving Hours’, you will bring your items to the NC State Fairgrounds / Jim Graham Bldg & Expo Building (summer sale) or Dorton Arena (winter sale).

Sellers are responsible for putting their own items out around the buildings.
A detailed map will guide you for correct placement.  You can view the building maps at off the main SELL page.

To Sell:
1.) New Sellers, Register:
www.KidsExchange.net
Choose ‘Sell’
Choose ‘ New Seller Registration’

You may register as a new seller up until the last day we receive items for sale.  See dates & times below.

Returning Sellers DO NOT need to re-register each sale...but will need to fill out the online check-in form during the 2 wks before each sale.
2.) Tag & price your items (detailed instructions below)
3.) Bring your items to the Kids Exchange during Receiving Hours (below)
4.) Pick up unsold items on Monday 7/19, 10am – 1pm
5.) Your check will be mailed 2 weeks after the event ends
6.) Enjoy your Clean Closets & Full Pockets”!!!

Email your friends an Kids Exchange 'e-brochure' off our homepage & receive a $5 off coupon from Lowes Foods To Go and a chance for a Kids Exchange $100 shopping spree!  Click Here

Limitations: (Strictly Enforced)
Shoes ($3+) ~ Limit 5 pairs per seller
Stuffed Animals ($5+) ~ Limit 3 per seller - Please obey this rule. STUFFED ANIMALS MUST BE PRICED AT $5 & UP! ~ Thank You
No Adult or Maternity Clothes

Receiving Hours:
Monday 7/12, 5pm - 7pm
Tuesday 7/13, 10am - 8pm
Wednesday 7/14, 9am - 11am

Doors will close PROMPTLY at the end of receiving - please allow time to place your items out on the sales floor in their appropriate place.

III. TAGGING YOUR ITEMS

Kids Exchange Tags MUST BE USED. We do not accept Tags from other Local Sales. If a tag is used from another Sale, the tag will not be paid and the item will be forfeited. Thank you for helping us to keep the Kids Exchange accounting very accurate.

You will need:

* Colored Card Stock Paper

* White Card Stock Paper
* scissors

* red & black ink pen
* hole punch

* zip ties (also called ‘cable ties’)
* qt & gal plastic bags card stock
* packing tape

* metal hangers (available for free at most local dry cleaners)

* If you plan to print "sorting stickers" to place over a sorting number from a previous sale's: Avery Return Address Labels (or comparable) ~ Available @ WalMart or any office Store. You may also use Staples Return Address Lables for printing 'sorting stickers': SIWJ090 (These are standard size return address labels.)

Metal hangers are necessary because thin plastic hanger break easily and your items will end up on the floor as shoppers quickly look through the clothes. We do not have extra hangers on hand to re-hang the items.
If the clothes item is very small, safety pin the item to the outside of the adult metal hanger or bend the ends of the hanger to make the item fit.

What to Sell: Top quality, gently worn children’s clothes, shoes, toys, baby equipment., furniture, bikes, sporting goods, books, games, videos, car seats, strollers, swigs, pack & plays, highchairs......ANYTHING FOR KIDS ! July Sale = Fall & Winter clothing / January Sale = Spring & Summer clothing.   Crossover clothing such as jeans, jean shorts, short & long sleeve t-shirts, etc are acceptable at both sales.   Out of season clothing will be removed from the shelves and not sold.   We do not have rack space for winter coats in January (spring and summer sale) or swim suits in July (fall and winter sale).  Thank you.

RECALLED ITEMS:

Sellers must check for recalls before bringing items to the Kids Exchange.    You can check the Consumer Protection website for recalls, but the list is very long and this will be time consuming.   It will be faster to simple google search the toy, furniture, car seat, etc that you are bringing to make sure it is not flagged as a recall.   Another option is to go directly to the manufacture's website and search their recalls.    Please make sure you do not bring a recalled items to the Kids Exchange.    The Consumer Protection Agency has said that Resellers (which would be the Sellers themselves) must not sell recalled items.   For your best interest as a Reseller, please make sure that recalled items are not brought to the sale.   Thank you.

I.   Print your tags:

DO NOT BOLD your barcodes. The Kids Exchange scanners do not easily read barcodes printed in BOLD. Thank You.

1.)    go to www.KidsExchange.net

2.)    Click on ”Sell“

3.)    Click on ”Print Tags“

4.)    Submit your Name or Seller # 

(You will be assigned a new 'Sorting #' for the upcoming sale. Please confirm that the appropriate sale date is located under your sorting number.)

5.)    Print tags on both White AND Colored Card Stock - (any TRUE color) ~ Mandatory & very important!   As you tag items, you will chose to use colored or white tags depending if that particular item will go to chartiy if unsold.   Do not use colored card stock on items you are wiling to give to charity if unsold.

*  Kids Exchange tags must be used.    Tags must have barcodes;  written numbers are not accepted.

(If you are selling previously tagged items from a past sale, you will need to click on "Print Sorting Stickers". Print these stickers using standard return address labels and place them over the out dated sorting number. Sorting numbers are 'sale specific'. You must confirm that the appropriate sale date is located under your sorting number on your tags.

Your sorting number should NEVER be "0". If it is, please contact: Julie@KidsExchange.net before tagging your items.

Mandatory:

Must use CARDSTOCK paper (Copy paper is too thin and is not allowed.)

* Print tags on BOTH white card stock and colored card stock (any true color). Beige, off white, grey, tan, etc will be viewed as white (going to charity if unsold). Please use a colorful pastel or neon if you wish your item returned if unsold.

* Tag your item with COLORED card stock if you wish to have the item returned to you if it does not sell. ITEMS TAGGED WITH A COLORED CARD STOCK CAN NOT BE LEFT FOR CHARITY AND MUST BE PICKED UP BY THE CONSIGNOR. It is not OK to tag all items with colored card stock and then leave a portion for charity. If this is done, volutneers will have sorted part of your items unnecessarily. This system is VERY importing when sorting you items after the sale. Please have both colored tags and white tags handy and make the choice per item as to which tag to use.

* Tag your item with WHITE card stock if you wish to give the item to charity if it does not sell. ITEMS TAGGED WITH WHITE CARD STOCK WILL NOT BE SORTED BACK INTO YOUR SELLER NUMBER AND WILL NOT BE AVAILABLE FOR PICK UP.

* Please DO NOT tag ALL items with Colored Card Stock. The color coded system is in place so that volunteers do not sort items going to charity unnecessarily. Please take the time to tag your items appropriately so that our sorting system is accurate and managable. Thank you.

PLEASE NOTE:

* All colors in the ‘white family’ will go to charity. This includes white, off-white, beige, ivory, etc. We would rather you not use any of these ‘off white’. Please use a true white for items going to charity if unsold.

* Use a TRUE color, such as pastel or neon (not a neutral color) if you would like to have your unsold item back.

* Please DO NOT use a dark color card stock where the writing (price, size, etc) and barcode would be hard to read. Your writing and barcode need to be very clear.

* Please DO NOT use grey card stock. Under florescent lights, grey appears to be white.

* Please DO NOT use red card stock. Our scanners can not read off of red card stock and you would be unable to ‘mark your price in red’ if you wish not to sell your item for ½ price on Sunday.

• Card stock is available @ Wal-Mart, Target or office stores
• Normal copy paper is to thin and will not be accepted
• Cardstock works in your home printer
• Option:  copy to cardstock @ office store

II.                Tag your items:

1.)  Price:

•  
  •  
    • center of tag
    • $1.00 increments ONLY (cents will round down)
    • Write in RED if item is NOT to go ½ price on Sunday

2.)    Size:

•  
  •  
    • Top right corner of tag
    • Use numerical sizing (2T, 3T, etc)  not S,M,L

3.)    Description:

•  
  •  
    • Bottom center of tag
    • Important incase tag falls off.

4.)    Hole Punch

•  
  •  
    • Top left corner of tag
    • Not too close to the corner

5.)    Zip Tie:  (mandatory)

•  
  •  
    • Attach tag to button hole, belt loop or collar tag of item
    • Tag MUST be visible from the front torso of the item
    • Us safety pens ONLY if there is no place to zip tie
    • Zip ties Available in Wal-Mart or Home Depot’s electrical department
    • Test zip tie  for security – must go in the right way

6.)     Sorting Numbers

Make sure that the 'Sort #' on the bottom of your tag is for the right sale. The date of the sale is printed below each Sort #. It is the Seller's responsibility to make sure this number is correct. If an incorrect (or no) sort # is used. Unsold items will not be available for pick up and will be given to charity.

MANDATORY & VERY IMPORTANT: If you plan to use items tagged from a previous sale, you MUST print 'Sorting Stickers' off the Kids Exchange site and place them over the old sort # (or blank right corner). Click Here for SORTING STICKERS DETAILS

(If you are using tags from a different sale, you MUST click on & review the SORTING STICKERS DETAILS above. - Thank You!)

Tag Example:

_________________________________________________

O (hole punch)          barcode                       4T                   

                               $6.00

                                                             Sorting #

                        Levis Jeans                   125

_______________________________________July 2010__

Question? What if I have items tagged from a previous sale (or with NO Sort #) and I would like to sell them at the upccoming sale....do I need to retag?

Click Here for ANSWER

7.)    Hangers:

•  
  •  
    • Adult metal hangers
    • Available (free) @ most dry cleaners
    • Safety pen small clothes on outside
    • Face hanger to the left

Quality & Condition:

• Clean, wrinkle free & in good condition
• No holes, stains or missing buttons, etc
• Unacceptable items will be pulled from the racks and donated.  Thank you for keeping Kids Exchange ”top notch“!

Securing tags to toys & equipment:

• Use zip ties whenever possible
• If needed, use clear packing tape

Shoes & Loose Toys:

• Place in zip lock bag with tag inside

Shoes:

• Limit 5 pairs per seller
• Must be $3 and up

Stuffed Animals:

* PLEASE do not bring stuffed animals that are not originally priced at $20+. We do not have the room to sell inexpensive stuffed animails. Thank you for helping us to best use our Kids Exchange space.

PLEASE FOLLOW THESE RULES:

• Limit 3 per seller
• Must be $5 and up

BOOKS ~ New Mandatory Procedure:  If you are bringing 10+ books for sale, you MUST bring them in a cardboard box.  It is OK if the box is too large for the books, we will fill it and use it for display and better shopping.   Please place the books in the box with the spines facing up.   Cut all four of the box sides off so that the box is only deep enough for your tallest book.   When shoppers are looking down at the boxes, they should be able to read the titles on the book spines.    Thank you for helping us to organize the book room for more enjoyable shopping. 

In addition to your original (one time) registration with the Kids Exchange, you will fill out and submit a 'Check In' form for each sale.   In the past, we have used paper forms.  We have now changed to an Online Electronic 'Check-In'.  Please see below.

Online Electronic Check-In Form:    Instead of printing your check-in forms and bringing them when you drop off items for sale, we will now have Online Check-in!  Starting 2 weeks prior to the upcoming sale, please return to this main SELL page.   There will be a 'Check In' link available at the top of the page.    You will fill out and electronically approve / sign the online form and 'submit'.  A confirmation note reading 'Thank you, you are now Checked In' will appear once you have submitted you online check in form.   You will print this confirmation note and bring it with you to 'Drop Off / Receiving' and exchange the confirmation printout for your Seller Packet (which will include your 2 Sellers' Day passes, building map, instructions, and coupons).    All Sellers must 'Check-In' online prior to bringing your items to the building.   It is very important that you print and bring your confirmation note with you.   This new system allows us to have your contact information in a database immediately.   Incase we need to contact you during the sale, this will provide us with fast access.  Please note:   We will not have paper check-in forms available at the Sale.   You will need to 'Check-In' online with the 2 weeks before coming to Drop off / Receiving.   (*FYI:  The 'Online Check-In' will not be avaialble before the 2 weeks prior to the sale because of time sensitive reminders that it will contain.) 

WORK EXCHANGE INFORMATION (Formally called Volunteering)

Work Exchange & SHOP FIRST!
Traditional Work Exchange:
(1) 5 hr shift
Shop @ 5pm on Wednesday
* Choose any available shift by choosing “Work Exchange ” off our homepage.

Super Work Exchange:
(1) 5 hr shift + Sorting Unsold Items (Sunday after the Sale: 5:30 – 10:30)
Shop @ 3pm on Wednesday
* Choose any available shift by choosing “Work Exchange ” off our homepage ~ When you choose ‘Super Work Exchange’, you are automatically register for the Sunday Sorting Shift.

ALL WORK EXCHANGERS SHOP THE ½ PRICE SALE EARLY @ 9am on Sunday  ~ Enter the side door of the building by the checkout! (Dorton Arena side of our Bldg.)
~ MUST have your Work Exchange pass used for Wednesday’s sale.

To Work Exchange: Sign up online! ~ Choose “Work Exchange” off our homepage.

Work Exchange?’s: Please check Work Exchange FAQ page before emailing: Doris@KidsExchange.net

V. EVENT DATES & TIMES

Receiving Hours:
Monday7/12, 5pm - 7pm
Tuesday 7/13, 10am - 8pm
Wednesday 7/14, 9am - 11am

Doors will close PROMPTLY at the end of receiving - please allow time to put items out.

Sale Hours:
Work Exchange Sale: Work Exchanger and spouse only - Strickly enforced. Thank you.

Wednesday 7/14:
Super Work Exchange Sale: 3pm - 8pm
Traditional Exchagne Sale: 5pm-8pm

Sellers Only Sale:

Thursday 7/15: 9am - 8pm
Each Seller will receive 2 passes to the Seller Sale @ receiving / drop off - one pass for the Seller and one pass for a guest

Public Sales:
Friday 7/16: 9am - 6pm
Saturday 7/17: 9am - 5pm
Sunday 7/18: 10am - 5pm (HALF PRICE DAY!!!)

UNSOLD ITEMS PICKUP:
Monday 7/19, 10am - 1pm
All unsold items not picked up by 1pm will be donated to
Crossroads Fellowship’s Missions Department

PARENTS FAIR / Business Exhibitors Booths
* 21 Business Booths
* Show specials on Goods & Services
* $50 Give-Away @ Booths
* Booths still available for the Next Event. Choose ‘Business Exhibitor’s Kit’ off our homepage for more information.
To confirm a booth: Amy@KidsExchange.net

* FREE ADMISSION!    

CONTACT INFORMATION

Selling Questions: See Selling FAQ Page ~ If no answer: Julie@KidsExchange.net

Work Exchange & General Questions: Doris@KidsExchange.net
No email?: 554-0007 (Because of the high volume of communication, please call only if you do not have access to email. Thanks!)

Business Exhibitor’s Booth / Parent Fair: Amy@KidsExchange.net

Our Purpose: To provide quality, affordable children’s items to our community while honoring Jesus Christ in everything we do. ~ Julie, Amy & Doris

"Children are a gift of the Lord." ~ Psalms 127:3

* Gift Certificates Available.

Sponsored By: www.GenerousCommunity.net

                     www.AdoptASchoolFunCard.com